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Travel & Lodging
Shuttle | Hotel Accommodations | Airfare | Badges | Safety Tips | Hotel Penalties
Shuttle service has been arranged for attendees of the AALAS National Meeting. To book service, please visit https://www.supershuttle.com/default.aspx?GC=SMUKB or call 1-800-blue-van and use code SMUKB.
San Diego Hotels
San Diego Hotel Tax Deposit Cancellation Policy Guests wishing to avoid an early checkout fee of $75 should advise the Hotel at or before check-in of any change in planned length of stay. Reservation Confirmation Passkey, its reservation system, and their agents act only in the capacity of agent for all customers in all matters pertaining to hotel reservations, and as such are not responsible for guaranteed hotel rooms, damages, expenses, inconveniences, or damage to any person or property from any cause whatsoever.
Airport: San Diego International Airport (SAN) Though AALAS in the past has used a travel agency to get discounted airfare for National Meeting attendees, we discovered that you can get the best rate by dealing directly with the airlines. To tighten operation expenses, airlines often bypass travel agencies and encourage customers to buy tickets online. Though you can still obtain tickets from your personal travel agency, you’re more likely to get a better rate through the airlines’ websites: American: www.aa.com 
Your name badge and MeetingPlus card are credit-card size plastic cards that you receive at the registration counter. Name badges are issued to all registered attendees to access education sessions (except workshops), access the exhibit hall, and to record your contact information at vendor booths. You will be issued a second card if you are designated to receive any of the following: Each card has a magnetic strip on the back encoded with your name, address, and other contact information. However, each card serves a different function; be sure to keep track of both cards. Your name badge holder, which is issued with your card(s), is a great way to store and display your cards.
By following these simple tips, you are sure to have a fun, and most importantly, safe visit in San Diego.
AALAS has made arrangements with security and law enforcement officials to handle any public response to pickets or demonstrators, if it is necessary. Do not participate in news interviews on the subject, particularly in the presence of TV cameras. Refer all requests for interviews to AALAS staff members, who will in turn summon one of AALAS’ official spokespersons.
Few new convention hotels have been built in the past 10 years. As a result, there is now a greater demand for hotel rooms than there are rooms available. Thus, the negotiating practices of associations booking conventions have changed. Hotel contracts now all include an attrition clause that says AALAS must guarantee to sell between 80 and 90 percent of the rooms reserved for the meeting. As rooms are reserved with the Housing Bureau, they are removed from the room inventory, causing the inventory to show that all rooms are filled when more rooms are actually available. If all the rooms are not used, AALAS pays a penalty. What does this mean for you? It means if you cancel your room reservation at the last minute, the room goes unsold and the association may have to pay for it. In the past, we have had what the industry calls “slippage”—hotel rooms that were reserved and not used because attendees reserved more rooms than they plan to use. Please also be aware of the early departure fee. If you leave early, the hotel may charge you a fee of up to one night’s stay for early departure.
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© American Association for Laboratory Animal Science.
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