Sponsorship Opportunities: Technical Trade Presentations | Sponsorship Levels | Sponsorship Items and Events

Advertising Opportunities: Program Ad | Calendar | Web Page Banner Ad

Sponsorship Opportunities

Maximize your presence at the AALAS National Meeting and inform AALAS meeting attendees that you support the organization and its goals. The generous contribution of sponsors towards the meeting helps improve the quality of the meeting experience for all attendees. Contact advertising@aalas.org for more information.

Technical Trade Presentations
Technical Trade Presentations are 15-minute, informal talks given by representatives of exhibiting companies. These are not sales pitches; the goal is to share tips and information about new technology and products in the industry. Only one presentation per company will be accepted. All topics are reviewed and approved by the Exhibitor Advisory Council. Go to http://aalas.abstractcentral.com/ to submit your abstract.

Sponsorship Levels
Contribute to the meeting at one of the sponsorship levels described below for maximum exposure at the National Meeting, in AALAS publications, and on our web site.

President’s Sponsor. $10,000 contribution.
• Acknowledgement at the Opening General Session
• Acknowledgement at the General Membership Meeting
• Print acknowledgement in the Final Program
• Acknowledgement on the National Meeting web pages
• Four sponsor name badge ribbons
• Four invitations to the President’s Reception (invitation only)
• A photograph with the AALAS President (request by October 1)
• One free institutional/commercial membership
• One free full-page B&W ad in the Final Program or JAALAS or three half-page classified employment ads within one year of the meeting
• Acknowledgement on signage in the Convention Center

Gold Level Sponsor. $5,000 contribution.
• Acknowledgement at the Opening General Session
• Print acknowledgement in the Final Program
• Acknowledgement on the National Meeting web pages
• Three sponsor name badge ribbons
• Two invitations to the President’s Reception (invitation only)
• A photograph with the AALAS President (request by October 1)
• One free institutional/commercial membership or one free full-page B&W ad in the Final Program or JAALAS
• Acknowledgement on signage in the Convention Center

Silver Level Sponsor. $2,500 contribution.
• Print acknowledgement in the Final Program
• Acknowledgement on the National Meeting web pages
• Two sponsor name badge ribbons
• One invitation to the President’s Reception (invitation only)
• A photograph with the AALAS President (request by October 1)
• One free half-page B&W ad in the Final Program or JAALAS
• Acknowledgement on signage in the Convention Center

Bronze Level Sponsor. $1,000 contribution.
• Print acknowledgement in the Final Program
• Acknowledgement on the National Meeting web pages
• One sponsor name badge ribbon
• One free quarter-page B&W ad in the Final Program or JAALAS
• Acknowledgement on signage in the Convention Center

Sponsorship Items and Events
Increase your visibility at the National Meeting by sponsoring an item or event. Each sponsor will receive high visibility signage providing recognition of their contribution for each item sponsored. Commitments received by April 1 will be recognized in the Preliminary Program and the Final Program. Commitments received by August 1 will be recognized in the Final Program.
Some opportunities may have more than one sponsor. Prior sponsors have first right of refusal for the current year’s sponsorship. After April 1, the sponsorships will be sold on a first-come, first-served basis.

AREA Program. Submit 1 question for the scavenger hunt exam and provide promotional items (less than $5 value) at your booth for up to 150 students and teachers. Short demonstrations of products and services are also encouraged. AREA Program form

Badge Holder Neck Cord. Have your company name and/or logo on the neck cords given to all attendees. The neck cord sponsor will automatically receive all the benefits of a Gold level sponsor described above. Cost: $10,000.

Cyber Cafe. Attendees constantly access the bank of six computers in the CyberCafe in the exhibit hall to check their email or access the Internet. Computers will be available to all attendees during exhibit hall hours. AALAS determines the location of the cyber café and the sponsor’s booth will be located adjacent to the Cyber Cafe. Promote your company by advertising with a screen saver or desktop wallpaper designed by your company. File must be provided on a disk and sent to the AALAS office by September 1. All computers will use Windows-based operating systems. Cost: $7,000. File is provided by the sponsor and AALAS will be responsible for installing on the computer.

Hotel Room Key Cards. Have your company name and/or logo on the room key cards for the National Meeting attendees registered at hotels in our housing block through the housing bureau. Cost: $10,000. The hotel room key sponsor will automatically receive Gold level sponsor status.

Morning and Afternoon Refreshment Breaks. On Tuesday, Wednesday, and Thursday, attendees will be treated to coffee breaks in the exhibit hall. Cost: $2,000 per break for the sponsorship or $3,500 for the sponsorship and travel cups/mugs or sports water bottle with the sponsor’s logo.

Note Pads. Have your company name and/or logo printed on 8.5 x 11-in. note pads given to all attendees. One color imprint. Cost: $2,500.

Seminar/Special Event. Be listed in the Preliminary Program and Final Program as the sponsor for one of our seminars or other sessions.

The sponsor must be an affiliate member organization, commercial member company or professional development organization officially affiliated with AALAS (e.g., AAALAC International, ACLAD, ACLAM, AMP, ATA, LAMA, SCAW, Harlan, Charles River, Lab Products, Allentown, CTAD, CRB, ILAM, etc.). Exceptions may be made in special circumstances considered on a case-by-case ad hoc basis by the National Meeting Program Committee.

To be a full sponsor of a session, the sponsor must intellectually develop the presentation topic and have it accepted on the program as a seminar, special topics lecture, roundtable or workshop. Abstracts do not qualify for sponsorship. Sponsoring organizations must assume responsibility for all associated speaker and other reasonable expenses (if any) for the program event with the possible exception of requesting AALAS may waive registration for speakers that are not AALAS members or commercial exhibitors. The sponsor will be recognized as being the sponsor in the preliminary and final programs; on the signage outside the meeting room stating they were the Full Sponsor of this session; on the signage with the overall meeting sponsors as full session sponsors.

To be a partial sponsor of a session, the sponsor must either contribute specific items, such as facility space, equipment or animals; a set sponsor fee (paid to AALAS) toward the session with the knowledge that the session expenses would be more and the session leader would recommend to the program committee how the funds would be distributed; or a speaker on just a portion of a session where they provide all the funding for that person. Organizations providing some modicum of financial support or some intellectual contributions will be acknowledged in the preliminary and final programs as partial sponsors of the session.

Speakers and session moderators can elaborate upon the intellectual or financial support of organizations or individuals more specifically at appropriate times during applicable sessions.

Call the national office to check available events.

Technician Fun Fair. Submit 2 questions for the Tech Fair exam, provide promotional items (less than $5 value) at your booth for up to 250 technicians, and provide larger prizes ($20–$50 value) for winning technicians. Technician Fun Fair form

Technician Lunch & Learn. The Technician Lunch & Learn brings laboratory animal technicians together to enjoy fellowship, a complimentary lunch, and an informative educational session specifically targeting technicians. Sponsorship covers the cost of providing lunches and door prizes. Cost: $4,000.

Tote Bag. Convention attendees appreciate an attractive tote bag to carry the program and all the wonderful information and goodies collected in the exhibit hall. Your company logo can be printed on the tote bag as one of the sponsors of this attractive gift to the attendees. Up to four sponsors may be included on the bag. Cost: $4,000 per sponsorship.

Advertising Opportunities

Preliminary Program or Final Program Ad
The Preliminary Program contains tentative session information that members use to plan their educational activities, plus all of the preregistration forms. The Final Program includes all the information about the meeting and the abstracts and makes a wonderful reference long after the meeting is over. Place your company’s ad in these informative publications to publicize your presence at National Meeting. Ad rates available on the AALAS web site.

Calendar
The AALAS calendar is an excellent way to be seen all year by members. AALAS will give away 4,500 of this month-to-month, flip calendar. Printed in four-color, the ad size is 2” x 8.5”. For more information, email advertising@aalas.org.

Web Page Banner Ad
Have your banner ad on the Atlanta National Meeting website. Limitless sponsors can purchase 190 x 107 pixel ads that can include a hyperlink to company’s web sites. Cost: $415 per month during non-peak months and $465 per month during peak months (May–October).